This Air Force Pamphlet (AFPAM) may be supplemented at any Table flags must be arranged in accordance to the rules for .. At the conclusion of a speech at a dinner or dining in or dining out, presented by .. alphabetically, by war, by action date, by birthplace, by state, by age, or by height if in a. The dining-in and dining-out represent the most formal aspects of Air Force . of the violations of the rules of the mess and breaches of protocol and etiquette. Selecting a date and location for the dining-in should be the committee's first step . corps through a formal dining-in or dining-out. This pamphlet rie between British and American military forces during World Wars place. A specific date and place must be deter- . tocol requirements relating to the guests.
After the color guard departs, the President asks the Chaplain or an appointed member of the mess to deliver the invocation. After the invocation, the members of the mess and guests remain standing as the next order of business is toasting. Wine Pouring Ceremony - Usually, wine glasses are already filled, but if a wine pouring ceremony is observed, members of the mess and guests will be seated immediately following the invocation.
Decanters are passed from hand to hand to the right, with each member filling their glass. Decanters never touch the table until all glasses have been filled and the President replaces the stopper and places the decanter on the table. Club service personnel should be ready to replace decanters as they are emptied, and to fill the water goblets of those who prefer not to drink wine.
According to the traditions of Commonwealth nations, only port wine is used for toasting, and another wine is used as the dinner wine.
The choice of wines is the Presidents prerogative. When all glasses have been charged, with either wine or water, and the President has replaced the decanter on the table, all members of the mess and guests rise for the toast. Toasting - The custom of toasting is universal. It is believed that this custom came into wide acceptance after the effects of poison were discovered. When two persons, who might be antagonists, drank from the same source at the same instant an suffered no ill effects, a degree of mutual trust and rapport could be established.
With this foundation laid, discussions could continue on a more cordial basis. Today, toasting is a simple courtesy to the person being honored. It is not necessary or proper to drain the glass at the completion of each toast. A mere touch of the glass to the lips satisfies the ceremonial requirements.
Toasts should be proposed in sequence and at intervals during the program of the evening. Members of the mess and gentlemen stand to toast, but female guests remain seated to drink the toast unless it is considered a standing ovation.
If still in doubt, the ladies should take their cue from the members of the head table. Toasts to deceased persons are normally made with water. The President proposes the first toast. If a toast to the colors is done, it is always the first toast, to which the members of the mess respond, "To the Colors. The toasts are made in the order determined by the seniority of allied officers present.
Air Force Dining
Remember that Commonwealth nations toast the sovereign, not elected official. Consult your local Protocol office for the proper terminology to be used in toasting heads of state. After the President of the mess has toasted the head of each Allied nation represented, the senior allied officer then proposes a toast to the President of the United States.
The response is "To the President. The response is "To the Chief of Staff. The senior ranking officer representing a sister service would then propose a toast to the Chief of Staff of the United States Air Force. Excessive toasting can make for a long evening. While other toasts may be appropriate, too many toasts can cause the evening to run behind schedule and dampen the enthusiasm of the members of the mess.
At some locations there may be a number of allied officers present.
In this case, it is appropriate to collectively propose a toast to the heads of state of all Allied nations. Informal toasts are also an important part of the occasion. They should be humorous, but in good taste. After the welcoming remarks, the President introduces the head table and the Vice proposes a toast "To our honored guests" response, "Hear, Hear.
To avoid confusion the toasts and responses should be printed in the dining-in program booklets placed at the tables. However, at any time after the toast to the Chief of Staff, a member may ask to be recognized for any appropriate reason.
Dining In / Out
When all guests have been recognized, the Vice proposes a toast to the guests. Members of the mess stand, guests remain seated. The response to this and all future toasts is "Hear, Hear. The first course may be placed on the table while the mess assembles in the cocktail lounge.
However, soup should be hot and salad should not be wilted. Consider the capabilities of the dining facility and the desires of the President. Courses are always served to the head table first. At other tables, the highest ranking persons are served first. The President always has the option to limit toasts in order to keep the evening on schedule or to permit members to eat uninterrupted. Smoking Lamp - With the current trend being that of a smoke-free environment, many dining establishments are non-smoking facilities.
Check with the President to see if one is desired or will be omitted entirely. Recess - At the time scheduled for recess, the President raps the gavel three times to gain attention. When the mess is silent, the President raps twice and announces a short recess to the dished may be cleared and desert served. Members stand by their places until the head table departs. Everyone then proceeds to the cocktail lounge where the bars have reopened.
Reconvening the Mess - At the end of the recess, the Vice sounds the dinner chimes and directs everyone to proceed to the dining room. Traditionally, lighted smoking materials and drinks should not be brought into the dining area following recess. When members reach their places they stand directly behind their chairs. The President then leads the head table party into the dining room The President then seats the mess with one rap of the gavel.
Coffee and tea are immediately served and dessert is eaten. Awards - Perform awards or recognition ceremonies as applicable. After thanking the speaker for their time and thoughts, the President presents the gift to the speaker. The President then asks the Vice to propose an appropriate toast to the Guest Speaker.
The Vice proposes a toast, "To our Guest of Honor. If desired, the colors may then be retired by the color guard, The President encourages everyone to stay and enjoy themselves, if post-dinner entertainment is planned, and then adjourns the mess with two raps of the gavel. After the mess is adjourned, members should remain at the dining-in until the guest of honor and the President have left. If there is to be an extensive delay in leaving, the President may allow members to leave at their discretion.
Traditionally, the Vice is the last member to leave the dining-in. The Grog Bowl The grog bowl is an accessory traditional to dinings-in, although it is not required. The contents of the grog bowl are best left to the imagination of the planning committee. The contents should be non-alcoholic so as not to dampen the spirits and participation of those individuals who do not consume alcoholic beverages. It is permissible to have two grog bowls, one alcoholic and one non-alcoholic.
Some organizations have successfully used a grog mixing ceremony where the individual contents are combined with a humorous narrative by the Vice. One of the most critical tasks in planning a successful event is estimating all costs and determining the pro-rata cost to be charged to each member of the mess.
Don't forget to make billing arrangements! Financial Planning Hints Bartenders.
Dining in - Wikipedia
Do you have enough bartenders? There never seem to be enough of them during the cocktail hour. One solution to eliminating a long bar line is to start the evening with extra bartenders at each bar. However, this may increase the cost because a bartender usually cannot be hired for only one hour in the evening. Discuss options with officers' club management or caterer. Rule of thumb on number of bars required: Remember to invite a Chaplain to give the invocation.
The Chaplain usually is seated at the head table, but it is not required. If one is not available it is permissible for a member of the mess to give the invocation. Do you need to schedule a photographer? The photographer should be briefed beforehand and given the agenda for the evening's events.
List the specific photographs desired, and make clear whether your requirements are for color or black and white photographs. Color photography is more expensive and may require additional justification. The photographer should not detract from ceremonies or activities. If necessary, stage photos before or after the event. You may want to make arrangements for a private professional photographer for personal photographs of the members of the mess.
This is especially applicable before dinings-out where couples may wish to have photos taken of them "all dressed up" commemorating the event. Gift for the Speaker. Are you going to present the guest speaker a gift? The gift should be of nominal value. A plaque commemorating the occasion or the gavel used by the president of the mess is acceptable. The site for the dining-in should be checked thoroughly on the day of the event.
Every committee member should be involved in the site inspection. Many little details will probably need to be modified or corrected. Conducting the Dining-In Conduct and Courtesies. Members are encourage to enjoy themselves to the fullest in an atmosphere of good cheer; however, as in all gatherings of military personnel, moderation is the key to enjoyment.
All members are urged to meet as many guests as time permits without monopolizing the time of any one guest. This sequence of events takes you step-by-step through the dining-in, from arrival to adjournment.
Each member of the mess should arrive in the lounge within 10 minutes of opening time.
Members should never arrive after the senior honored guest. The cocktail period usually lasts between 30 and 60 minutes. This time is intended to allow members to assemble before dinner, and to meet the guests.
It is not an "attitude adjustment" period. Escort officers should never leave guests unattended, and members should rotate between guests to ensure the conversation remains stimulating.
The cocktail period does not lend itself to heavy hors d'oeuvres; however, light snacks such as nuts, chips, and pretzels may be strategically located throughout the lounge. It should be soft, classical, or semiclassical; either recorded or live. Members and guests assigned to the head table remain in the lounge or assemble in an anteroom.
All others should proceed in an orderly fashion to their assigned seats and stand quietly behind their chairs.
By tradition, drinks and lighted smoking materials are never taken into the dining room. There seems to be a number of ways the head table participants can enter the dinning area. Depending on the set-up and the circumstances of the arrival of the head table, you need to pick one of these methods. Present the options to the President and choose one.
Immediately following the sounding of "Ruffles and Flourishes," the President raps the gavel once to call the mess to order.
The President should then direct the color guard to post the colors. The color guard marches into the dining room and posts the colors. The National Anthem is then played or sung. If the colors are in place, or there is no color guard, the "National Anthem" is played or sung immediately following the President's call to order.
A bugler may sound "To the Colors" instead of the "National Anthem. A darkened room with a spotlight on the flag as it is carried into the room, and a soloist singing the "National Anthem" with no background music can be a dramatic and moving event for all participants.
Drama can also be taken too far, so keep it simple. Following the "National Anthem," the color guard departs the room. Since protocol does not require that the colors, once posted, must be retired, some commanders elect to dismiss the color guard at this time. After the color guard departs, the President asks the Chaplain or an appointed member of the mess to deliver the invocation.
After the invocation, the members of the mess and guest remain standing as the next order of business is toasting. The custom of toasting is universal. It is believed that this custom came into wide acceptance after the effects of poison were discovered.
When two persons, who might be antagonists, drank from the same source at the same instant and suffered no ill effects, a degree of mutual trust and rapport could be established.